To:    All Program Areas
From:    Betty Grinwis and June Sutherland
Date    March 21, 2017
Re:    Year-End Requirements and Due Dates

Just a reminder that March 31st is the fiscal year-end for CLGW.
this means that all revenues and expenses incurred from April 1, 2016 through to
March 31, 2017 must be processed within the next couple of weeks.
Listed below are the items the Finance office requires in order that they are included
in the current fiscal year. (so if you need approvals and time for the paperwork to
reach 8 Royal road, please make allowances for that)
Cash and Cheques that need to be Deposited: Due Date is March 30th

Travel Expenses with dates on or before Mar 31: Due Date is March 29th end of day
(to Janice Hacking in Payroll)

ARC Invoicing and Room Rental Invoicing: Due Date is April 7th

Invoices dated on or before March 31, 2017: Due Date is April 7th

Gas and grocery receipts dated on or before Mar 31: Due Date is April 7th

Petty Cash Confirmation Forms: Due Date is April 14th

Petty Cash Requests (reconcile on Mar 31): Due Date is April 4th by noon

Ministry statistics (January 1 to March 31): Due Date is April 15th

Ministry statistics Year-to-date requirements: Due Date is April 15th
(for Residential, i.e. individuals receiving supports in case mgmt, psychological assessments, behavioural supports
and speech therapy)

Visa Receipts: Due Date is Send same day card is used

Receipts, travel, journal entries: Due Date is April 03
related to passport recipients