To: Supervisors, Managers, and Admin Staff
From: Betty Grinwis, June Sutherland, and Aradhna Raina (FINANCE)
Date: March 14, 2019
Re: Year-End Requirements and Due Dates

Just a reminder that March 31st is the fiscal year-end for CLGW. This means that all revenues and expenses incurred from April 1, 2018 through to March 31, 2019 must be processed within the next couple of weeks. Listed below are the items the Finance office requires in order that they are included in the current fiscal year. (so if you need approvals and time for the paperwork to reach 8 Royal road, please make allowances for that). This checklist can be downloaded by clicking here.

√ March 22nd

Invoicing for room rentals, other agencies or companies (where June needs to send out an invoice)

√ March 27th

Travel Expenses with dates on or before Mar 27 (to Janice Hacking in Payroll)
(March 28-March 31 expenses if under $20.00 include with April’s stuff unless you can forecast it by Mar 27)

√ March 29th

Cash and Cheques that need to be Deposited

√ April 2nd

Visa Receipts, either send backup to visa@clgw.ca or send to June Sutherland

√ April 2nd

Passport expenses (Receipts, travel, journal entries related to passport recipients)

√ April 2nd

Passport Travel Expenses with dates between March 28th and April 1st
(to June Sutherland in Finance)
These expense claims will be photocopied and then forwarded to payroll – DO NOT INCLUDE IN A SUBSEQUENT CLAIM

√ April 2nd

Petty Cash Requests (reconcile on Mar 31)

√ April 5th

Invoices dated on or before March 31, 2019

√ April 5th

Gas and grocery receipts dated on or before Mar 31

√ April 10th

Ministry statistics (January 1 to March 31) (for Residential stats we also need a YTD number of individuals who receive Speech Therapy and Behavioural Supports)

√ April 12th

Petty Cash Confirmation Forms